The free scheduling poll for vendor meetings
Timespree is a free vendor meeting scheduler that spans two organizations. Share one link, your stakeholders and the vendor's team both mark when they are free, and the heatmap finds a slot without a long email chain between companies.
No account required to respond. Your poll link is ready in under a minute.
Vendor Kickoff Call
6 responses · 2 companies
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Jul 6
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Why scheduling this is hard
You are coordinating across two companies with no shared calendar, so every proposed time bounces back and forth by email.
The right internal stakeholders and the vendor's team all have to be in one call, which multiplies the conflicts.
Vendors are often in another region, so a convenient slot for you can be outside their working hours.
How the poll works
Create your poll
Pick the dates and time range you want to offer. Your shareable link is ready in under a minute.
Share one link
Send it wherever your group already talks. Nobody needs an account to respond, on any device.
Read the heatmap
Every response shades the grid. The darkest slot is your time. Done.
Why Timespree fits
One link across two companies
Both your team and the vendor's shade their free times on the same grid, so a cross-company slot appears without email tag.
No sign-up for the vendor
The vendor's team opens the link and marks availability with no account, so there is nothing to install or register for.
Time zones handled for you
Everyone marks availability in local time and Timespree converts, so a call between regions lands inside both sides' working hours.
Get every stakeholder in
There is no participant cap, so procurement, the project owner, and the vendor's reps can all mark availability together.
A real example
A procurement lead in Boston needs a kickoff with a software vendor's account manager and solutions engineer in Berlin, plus two internal stakeholders. She shares a Timespree link; both companies shade their free hours in local time. The heatmap surfaces 9:30 to 10:15 AM Boston time, an afternoon slot in Berlin, as the window that fits everyone, and the call is set.
Frequently asked questions
- How do I schedule a meeting with a vendor without endless email?
- Share one Timespree link with your team and the vendor's, and have both sides mark when they are free. The heatmap shows the slot that fits everyone across both companies, so you replace the back-and-forth thread with a single shared view.
- Does the vendor need to create an account?
- No. The vendor's team opens the link and marks availability with no sign-up, so there is nothing to install or register for on their side.
- Can it handle a vendor in a different time zone?
- Yes. Everyone marks availability in their own local time and Timespree converts automatically, so a slot that suits your office also sits inside the vendor's working hours.
Find your time in under a minute
More scheduling use cases
Related reading
How to Schedule a Meeting Across Time Zones (Without the Math)
Manual time zone math fails because of DST shifts, the date line, and plain ambiguity. Here is how to find a fair time for a distributed group without anyone converting anything.
How to Find a Meeting Time That Works for Everyone (2026)
There are five real ways to find a time a whole group can meet, and each one fits a different situation. Here is when to use an availability poll, when to just propose three options, and why the group chat almost never works.