The free scheduling poll for committees and boards
Timespree is a free committee and board meeting scheduler for people with full calendars. Every member marks their availability on one link, so you find a quorum-friendly meeting time without weeks of back-and-forth.
No account required to respond. Your poll link is ready in under a minute.
Quarterly board meeting
Jul 6 – Jul 17 · 90 min
Mon
Jul 6
Tue
Jul 7
Wed
Jul 8
Thu
Jul 9
Fri
Jul 10
Why scheduling this is hard
Members are senior and heavily booked, so open slots are rare.
You need enough members for quorum, not just a majority who happen to reply.
Coordinating by email across a dozen members drags on for weeks.
How the poll works
Create your poll
Pick the dates and time range you want to offer. Your shareable link is ready in under a minute.
Share one link
Send it wherever your group already talks. Nobody needs an account to respond, on any device.
Read the heatmap
Every response shades the grid. The darkest slot is your time. Done.
Why Timespree fits
Maximize attendance and quorum
The heatmap shows the time the most members can attend, so you schedule when you are most likely to hit quorum.
One link for the whole board
No member cap and no account required; every member responds on the same link from any device.
Calendar overlay for busy members
Members can overlay their calendar busy times so the chosen slot avoids existing commitments.
Reuse it every cycle
Spin up a fresh poll for each meeting in under a minute, or keep them together with an optional organizer account.
A real example
A nonprofit board of twelve needs its quarterly meeting. The secretary shares a Timespree poll for a two-week window; each member shades their free evenings. The heatmap shows the second Tuesday draws ten of twelve members, comfortably above quorum, so the board meets then.
Frequently asked questions
- How do I schedule a committee meeting everyone can attend?
- Share a Timespree poll for your candidate dates and have every member mark when they are free. The heatmap highlights the time the most members can attend, so you can schedule for quorum and maximum attendance instead of guessing.
- Is there a limit on how many members can respond?
- No. There is no participant cap, so full boards and committees fit on one poll, and no member needs to create an account to respond.
- Can members mark availability from their phones?
- Yes. The grid is mobile-first, so members can shade their free times from a phone in seconds.
Find your time in under a minute
More scheduling use cases
Related reading
Group Availability Poll: 6 Free Tools With No Sign Up (2026)
A group availability poll is the fastest way to find a time that works for everyone without a 40-message chat thread. Here is how the two poll models differ, six genuinely free tools where respondents never need an account, and the habits that actually get people to respond.
How to Find a Meeting Time That Works for Everyone (2026)
There are five real ways to find a time a whole group can meet, and each one fits a different situation. Here is when to use an availability poll, when to just propose three options, and why the group chat almost never works.