The free scheduling poll for board meetings
Timespree is a free board meeting scheduler for busy directors and HOA members. Share one link, everyone marks when they are free, and the heatmap shows the time that gets the most members, so you hit quorum without a reply-all thread.
No account required to respond. Your poll link is ready in under a minute.
Nonprofit board meeting
Jul 6 – Jul 17 · 90 min · Evenings
Mon
Jul 6
Tue
Jul 7
Wed
Jul 8
Thu
Jul 9
Fri
Jul 10
Why scheduling this is hard
Board members are busy professionals with full calendars and little overlap.
Reply-all email threads to find a time are slow and half the board never answers.
Missing quorum means the meeting is wasted, so the time has to work for enough members.
How the poll works
Create your poll
Pick the dates and time range you want to offer. Your shareable link is ready in under a minute.
Share one link
Send it wherever your group already talks. Nobody needs an account to respond, on any device.
Read the heatmap
Every response shades the grid. The darkest slot is your time. Done.
Why Timespree fits
Find the quorum slot
The heatmap shows which time draws the most members, so you schedule for turnout instead of guessing.
No account for members
Directors open the link and mark availability on any device, with nothing to sign up for.
Calendar overlay while responding
Members can overlay their Google, Outlook, or Apple Calendar busy times, so the winning slot does not clash with existing commitments.
Works for recurring boards
Use the days-of-the-week option to find a standing meeting time, or specific dates for a one-off session.
A real example
A nonprofit board of nine needs to schedule its quarterly meeting. The chair shares a Timespree poll for two candidate weeks of evenings; each director marks their free slots, overlaying their work calendars as they go. The heatmap shows Tuesday 6 PM draws eight of nine, clearing quorum, so the chair books it and sends the invite the same day.
Frequently asked questions
- How do I schedule a board meeting that hits quorum?
- Create a Timespree poll for your candidate dates and share the link with the board. Each member marks when they are free, and the heatmap shows which time draws the most members, so you can schedule for a slot that clears quorum without a long email thread.
- Do board members need to sign up?
- No. Members open the link and mark their availability on any device, with no account required to respond. Only the organizer needs an account if they want to manage multiple polls.
- Can it schedule a recurring board or HOA meeting?
- Yes. Use the days-of-the-week option to find a standing weekly or monthly slot that works for the most members, or pick specific dates for a one-off meeting.
Find your time in under a minute
More scheduling use cases
Related reading
How to Find a Meeting Time That Works for Everyone (2026)
There are five real ways to find a time a whole group can meet, and each one fits a different situation. Here is when to use an availability poll, when to just propose three options, and why the group chat almost never works.
Group Availability Poll: 6 Free Tools With No Sign Up (2026)
A group availability poll is the fastest way to find a time that works for everyone without a 40-message chat thread. Here is how the two poll models differ, six genuinely free tools where respondents never need an account, and the habits that actually get people to respond.