The free scheduling poll for team meetings
Timespree is a free team meeting scheduler that finds a time the whole team can make. Instead of a reply-all thread, share one link, let everyone mark when they are free, and read the best meeting time off a shared availability heatmap.
No account required to respond. Your poll link is ready in under a minute.
Product team sync
Jul 6 – Jul 10 · 60 min · America/New_York
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Jul 6
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Jul 10
Why scheduling this is hard
Reply-all email threads where half the team never responds.
Someone always gets double-booked because nobody could see the full picture.
Time zones turn a simple sync into mental math.
How the poll works
Create your poll
Pick the dates and time range you want to offer. Your shareable link is ready in under a minute.
Share one link
Send it wherever your group already talks. Nobody needs an account to respond, on any device.
Read the heatmap
Every response shades the grid. The darkest slot is your time. Done.
Why Timespree fits
Everyone's availability in one grid
No proposing slots and hoping. Each person shades their free times and the overlap is obvious at a glance.
Automatic time zones
Every teammate sees the grid in their own local time, so a distributed team finds a real common slot with no conversion errors.
Calendar overlay while responding
Teammates can overlay their Google, Outlook, or Apple Calendar busy times, so the winning slot does not collide with existing meetings.
No seats, no limits
Whether it is a 4-person squad or a 40-person department, there is no participant cap and no per-seat pricing.
A real example
A product team spread across New York, London, and Bangalore needs a weekly sync. The lead creates a poll for a Monday–Friday window, drops the link in Slack, and everyone shades their free hours in their own time zone. By the next morning the heatmap shows a single dark band at 9:00–9:30 AM New York time that works for all three offices.
Tips for scheduling team meetings
- 1Offer a wide window, a full work week rather than three slots, so the heatmap has room to find real overlap instead of forcing a compromise.
- 2Drop the link where the team already talks, Slack or your group chat, with a soft deadline like 'by end of day tomorrow' so responses actually come in.
- 3For a recurring sync, set the winning slot as a repeating calendar event and only re-poll if attendance starts slipping.
- 4If two people are essential, read the heatmap for their names specifically rather than just picking the darkest overall cell.
Frequently asked questions
- How do I schedule a meeting that works for my whole team?
- Create a Timespree poll for the date range you are considering, share the one link in your team chat or email, and have everyone mark when they are free. The heatmap shades the times the most people are available, so the best slot is obvious without any back-and-forth.
- Does everyone on the team need an account?
- No. Anyone with the link can mark their availability immediately on any device. An optional account exists only for the organizer who wants to manage multiple team polls.
- Can it handle a team across different time zones?
- Yes. Each teammate sees and fills the grid in their own local time, and Timespree converts automatically so the overlap you find is a genuine common time for everyone.
- How far in advance should I send a team meeting poll?
- For a one-off, two to three business days gives everyone time to respond without the request going stale. For a recurring sync, poll once for a fixed weekly slot and only re-run it if attendance drops.
- What if no single time works for the whole team?
- Pick the slot with the widest overlap and note who is missing, or run two shorter sessions. The heatmap shows exactly how many people each slot loses, so you make that trade-off with real numbers instead of guessing.
Find your time in under a minute
More scheduling use cases
Related reading
How to Find a Meeting Time That Works for Everyone (2026)
There are five real ways to find a time a whole group can meet, and each one fits a different situation. Here is when to use an availability poll, when to just propose three options, and why the group chat almost never works.
Group Availability Poll: 6 Free Tools With No Sign Up (2026)
A group availability poll is the fastest way to find a time that works for everyone without a 40-message chat thread. Here is how the two poll models differ, six genuinely free tools where respondents never need an account, and the habits that actually get people to respond.