The free scheduling poll for stakeholder meetings
Timespree is a free stakeholder meeting scheduler for aligning busy decision-makers across departments. Share one link, each stakeholder marks when they are free, and the heatmap reveals the window they all share.
No account required to respond. Your poll link is ready in under a minute.
Q3 decision review
May 18 - May 22 · 60 min
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Why scheduling this is hard
Senior stakeholders each guard packed calendars and rarely reply to scheduling threads.
One holdout can push a key decision meeting back a full week.
Assistants and reply-all chains turn a single meeting into a multi-day negotiation.
How the poll works
Create your poll
Pick the dates and time range you want to offer. Your shareable link is ready in under a minute.
Share one link
Send it wherever your group already talks. Nobody needs an account to respond, on any device.
Read the heatmap
Every response shades the grid. The darkest slot is your time. Done.
Why Timespree fits
No signup for executives
Stakeholders open the link and shade their free times without creating an account, so even the busiest one responds in under a minute.
Overlap across departments
Finance, product, and legal all paint availability, and the heatmap shows the exact window where every department is free at once.
Organizer email notifications
You get an email as each stakeholder responds, so you know who is left to chase without refreshing the page.
Automatic time zones
A stakeholder joining from a regional office sees the proposed slot in their own local time, with no manual conversion.
A real example
A program lead needs the VPs of finance, product, and legal in one 60-minute review before quarter-end. She shares a Timespree link, each VP shades free times, and Thursday 3 PM shows all three open, so the decision meeting gets locked that day.
Frequently asked questions
- How do I schedule a meeting with several busy stakeholders?
- Share one Timespree link with every stakeholder. Each marks their free times, and the heatmap shows where all of them overlap, so you pick the slot without chasing individual calendars.
- Will I know who has not responded yet?
- Yes. Timespree emails you as each stakeholder submits their availability, so you can see who is still outstanding and send a quick nudge if needed.
- Is there a limit on how many stakeholders I can invite?
- No. Timespree has no participant limits, so you can add every stakeholder, department lead, and observer to the same poll for free.
Find your time in under a minute
More scheduling use cases
Related reading
How to Find a Meeting Time That Works for Everyone (2026)
There are five real ways to find a time a whole group can meet, and each one fits a different situation. Here is when to use an availability poll, when to just propose three options, and why the group chat almost never works.
Group Availability Poll: 6 Free Tools With No Sign Up (2026)
A group availability poll is the fastest way to find a time that works for everyone without a 40-message chat thread. Here is how the two poll models differ, six genuinely free tools where respondents never need an account, and the habits that actually get people to respond.