The free scheduling poll for quarterly planning
Timespree is a free quarterly planning scheduler for the hardest meeting to book: a long block that every department lead can protect. Share one link, leads shade their free times, and the heatmap surfaces the window that fits the room.
No account required to respond. Your poll link is ready in under a minute.
Q3 Planning Kickoff
6 responses · 4-hour block
Mon
Jul 6
Tue
Jul 7
Wed
Jul 8
Thu
Jul 9
Fri
Jul 10
Why scheduling this is hard
Quarterly planning needs a multi-hour block, and long blocks are the first thing to collide on a busy leader's calendar.
You are aligning heads of several departments at once, so any manual thread stalls waiting on the last two replies.
Leadership is often spread across offices, making a genuinely open shared block hard to spot by eye.
How the poll works
Create your poll
Pick the dates and time range you want to offer. Your shareable link is ready in under a minute.
Share one link
Send it wherever your group already talks. Nobody needs an account to respond, on any device.
Read the heatmap
Every response shades the grid. The darkest slot is your time. Done.
Why Timespree fits
Built for long blocks
Leads shade multi-hour windows on the grid, so you can see where a real planning block, not just a 30-minute gap, is open for everyone.
Every department lead in view
One grid shows all leads at once, so the slot that protects the most calendars is obvious rather than negotiated over email.
Calendar overlay while responding
Each lead overlays their Google, Outlook, or Apple busy times so the planning block does not sit on top of an existing commitment.
Time zones for multi-office teams
Everyone fills the grid in local time and Timespree converts, so a block that spans offices is genuinely clear for all of them.
A real example
A company running planning out of Chicago and Denver needs a four-hour Q3 kickoff with six department heads. The chief of staff shares a Timespree link covering two weeks; each lead shades their open afternoons and overlays their calendar. The heatmap lands on Thursday 1:00 to 5:00 PM Chicago time as the one long block clear for the whole leadership group.
Frequently asked questions
- How do I book a long quarterly planning block everyone can protect?
- Create a Timespree poll across the candidate days and have each lead shade the multi-hour windows they are free. The heatmap shows where a genuine long block overlaps for the most people, so you can protect the time instead of settling for scraps.
- Can leads flag calendar conflicts as they respond?
- Yes. Each lead can overlay their Google, Outlook, or Apple Calendar busy times while marking availability, so the block you pick does not land on a meeting already on their calendar.
- Does it handle leadership across multiple offices?
- Yes. Every lead marks availability in their own time zone and Timespree converts automatically, so a block that spans two or three offices is a real common window for all of them.
Find your time in under a minute
More scheduling use cases
Related reading
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How to Make a Meeting Poll (Free, No Sign-Up)
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