The free scheduling poll for faculty meetings
Timespree is a free faculty meeting scheduler that works around teaching loads. Share one link, let professors mark their open periods, and the time most of the department can make becomes obvious.
No account required to respond. Your poll link is ready in under a minute.
English dept. monthly meeting
Tue - Thu · afternoons
Mon
Jul 6
Tue
Jul 7
Wed
Jul 8
Thu
Jul 9
Fri
Jul 10
Why scheduling this is hard
Every professor has a different teaching schedule and set of office hours.
Adjuncts and part-time staff are only on campus certain days.
Email threads to the whole department never converge on one time.
How the poll works
Create your poll
Pick the dates and time range you want to offer. Your shareable link is ready in under a minute.
Share one link
Send it wherever your group already talks. Nobody needs an account to respond, on any device.
Read the heatmap
Every response shades the grid. The darkest slot is your time. Done.
Why Timespree fits
Works around teaching blocks
Faculty shade the periods they are free between lectures, so meetings land in real gaps.
One link, no accounts
Send the link in a department email; nobody creates a login to respond.
See the best slot instantly
The darkest cell shows the hour the most faculty can attend.
Calendar overlay while you answer
Professors see their Google or Outlook busy times as they mark availability.
A real example
The English department needs a monthly meeting. The chair shares a Timespree poll for Tuesday and Thursday afternoons; Dr. Owens, Prof. Ramirez, and six others mark their open periods. Thursday at 3pm comes up darkest, so it becomes the standing slot.
Frequently asked questions
- How do we schedule around everyone's classes?
- Share one link and have each professor shade the periods they are free between lectures and office hours. The poll highlights the slot the most faculty can attend, so you book around real teaching blocks instead of guessing.
- Do adjuncts need an account to respond?
- No. Anyone opens the link and marks their availability without signing up or installing anything, which makes it easy for part-time and visiting staff to reply quickly.
- Can we reuse it for a standing meeting?
- Yes. Once the darkest slot is clear you can make it your recurring time, then create a fresh poll any term when teaching schedules change and availability shifts.
Find your time in under a minute
More scheduling use cases
Related reading
How to Find a Meeting Time That Works for Everyone (2026)
There are five real ways to find a time a whole group can meet, and each one fits a different situation. Here is when to use an availability poll, when to just propose three options, and why the group chat almost never works.
Group Availability Poll: 6 Free Tools With No Sign Up (2026)
A group availability poll is the fastest way to find a time that works for everyone without a 40-message chat thread. Here is how the two poll models differ, six genuinely free tools where respondents never need an account, and the habits that actually get people to respond.