The free scheduling poll for workshops
Timespree is a free workshop scheduler for sessions that need a real block of time and a full room. Share one link, the facilitator and every participant shade when they are free, and the heatmap finds a block the whole group can commit to.
No account required to respond. Your poll link is ready in under a minute.
Design-Thinking Workshop
12 responses · full day
Mon
Jul 6
Tue
Jul 7
Wed
Jul 8
Thu
Jul 9
Fri
Jul 10
Why scheduling this is hard
A workshop needs a multi-hour block and full attendance, and half-empty sessions waste the facilitator's prep.
Participants often come from different teams or companies, so no shared calendar shows who is actually free.
Longer or multi-day formats make finding a slot that fits everyone even harder to eyeball.
How the poll works
Create your poll
Pick the dates and time range you want to offer. Your shareable link is ready in under a minute.
Share one link
Send it wherever your group already talks. Nobody needs an account to respond, on any device.
Read the heatmap
Every response shades the grid. The darkest slot is your time. Done.
Why Timespree fits
Find a real block, not a gap
Participants shade multi-hour windows so you can see where a full workshop-length block is open, not just a spare half hour.
Get the whole room committed
Everyone marks availability on one grid, so you book the slot with the highest turnout instead of running a half-empty session.
Mixed teams respond freely
Participants from other teams or companies mark their times from the link with no account, so cross-org workshops are easy to fill.
Calendar overlay while responding
Each attendee overlays their Google, Outlook, or Apple busy times, so a long block does not collide with existing meetings.
A real example
A facilitator running a full-day design-thinking workshop needs twelve participants from three departments in one room. She shares a Timespree link covering the next two weeks; everyone shades the full days they are free and overlays their calendars. The heatmap shows the following Tuesday, 9:00 AM to 4:00 PM, as the day that clears the most calendars, so the workshop is booked.
Frequently asked questions
- How do I schedule a workshop that fits everyone?
- Share a Timespree poll for the candidate days and have the facilitator and every participant shade the long windows they are free. The heatmap shows where a full workshop-length block overlaps for the most people, so you book real attendance rather than hope for it.
- Can it work for a multi-day or full-day workshop?
- Yes. Participants shade whole days or long blocks on the grid, so you can see where a full-day or multi-day format is genuinely open for the group rather than guessing from a few replies.
- Do participants from other companies need to sign up?
- No. Anyone with the link marks their availability with no account, so a workshop that mixes internal and external participants is easy to coordinate in one place.
Find your time in under a minute
More scheduling use cases
Related reading
Group Availability Poll: 6 Free Tools With No Sign Up (2026)
A group availability poll is the fastest way to find a time that works for everyone without a 40-message chat thread. Here is how the two poll models differ, six genuinely free tools where respondents never need an account, and the habits that actually get people to respond.
How to Find a Meeting Time That Works for Everyone (2026)
There are five real ways to find a time a whole group can meet, and each one fits a different situation. Here is when to use an availability poll, when to just propose three options, and why the group chat almost never works.