The free scheduling poll for project kickoffs
Timespree is a free project kickoff scheduler for cross-functional launches. A kickoff only counts if the right people are in the room, so share one link, let every department, and any external partners, mark their availability, and find the slot on the heatmap.
No account required to respond. Your poll link is ready in under a minute.
Launch kickoff — Project Atlas
Aug 24-28 · 60 min · 2 time zones
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Why scheduling this is hard
A kickoff pulls in engineering, design, marketing, and leadership, and each department's calendar looks nothing like the next.
External partners or agencies are often in the mix and won't sign up for your internal scheduling tool.
Chase the sponsor's availability last and you find out the whole slot is dead only after everyone else confirmed.
How the poll works
Create your poll
Pick the dates and time range you want to offer. Your shareable link is ready in under a minute.
Share one link
Send it wherever your group already talks. Nobody needs an account to respond, on any device.
Read the heatmap
Every response shades the grid. The darkest slot is your time. Done.
Why Timespree fits
One link across every department
Engineering, design, marketing, and leadership all mark availability in the same poll, so the overlap across functions is visible in one place.
External partners, no sign-up
An agency or vendor joining the kickoff just opens the link and marks a time, no account needed, so nobody is left off the poll.
Automatic time zones
A partner in another city shades their local hours and Timespree converts, so a launch kickoff means the same moment for every stakeholder.
Calendar overlay to avoid collisions
Stakeholders overlay Google, Outlook, or Apple busy times so the kickoff doesn't land on top of a board review or another launch.
A real example
A company in Seattle is kicking off a product launch with an outside creative agency in Austin. The project lead shares one Timespree link with engineering, design, marketing, the exec sponsor, and the agency team. Everyone marks their free hours in their own zone, and the heatmap lands on Wednesday 11 AM Seattle (1 PM Austin), the one slot where the sponsor and the agency are both free.
Frequently asked questions
- How do I schedule a kickoff across several departments?
- Share one Timespree link with every function that needs to attend. Each person marks their availability and the heatmap shows the slot the most stakeholders can make, so you find a time that works across engineering, design, marketing, and leadership at once.
- Can external partners join without an account?
- Yes. An agency, vendor, or client opens the same link and marks their availability, no sign-up required. That keeps outside partners in the poll instead of stuck in a separate email thread.
- How do I make sure the sponsor can attend?
- Include the sponsor in the poll from the start. The heatmap only rates a slot as strong when the key people are free, so you can confirm the sponsor is available before locking the kickoff instead of finding out afterward.
Find your time in under a minute
More scheduling use cases
Related reading
How to Find a Meeting Time That Works for Everyone (2026)
There are five real ways to find a time a whole group can meet, and each one fits a different situation. Here is when to use an availability poll, when to just propose three options, and why the group chat almost never works.
How to Schedule a Meeting Across Time Zones (Without the Math)
Manual time zone math fails because of DST shifts, the date line, and plain ambiguity. Here is how to find a fair time for a distributed group without anyone converting anything.