The free scheduling poll for all-hands meetings
Timespree is a free all-hands scheduler for company-wide meetings. Share one link with every office, let everyone mark when they're free, and the heatmap shows the single slot that reaches the most people across every time zone, with no participant cap.
No account required to respond. Your poll link is ready in under a minute.
Q3 company all-hands
Sep 8-19 · 45 min · 3 time zones
Mon
Jul 6
Tue
Jul 7
Wed
Jul 8
Thu
Jul 9
Fri
Jul 10
Why scheduling this is hard
With dozens or hundreds of people, there's no time that works for everyone, only a least-bad one you have to actually find.
A global company means some office is always waking up early or staying late, and you need to see who exactly.
Most schedulers cap participants or charge per seat, which makes a 200-person all-hands poll a non-starter.
How the poll works
Create your poll
Pick the dates and time range you want to offer. Your shareable link is ready in under a minute.
Share one link
Send it wherever your group already talks. Nobody needs an account to respond, on any device.
Read the heatmap
Every response shades the grid. The darkest slot is your time. Done.
Why Timespree fits
No participant limits
Poll 20 people or 500 with one link. There's no cap and no per-seat pricing, so an entire org can weigh in.
See the fairest global slot
The heatmap reveals which single hour reaches the most people, so you can pick the slot that inconveniences the fewest offices.
Local time for every office
Someone in Sydney and someone in Denver both shade their local working hours, and Timespree shows what the winning slot means for each region.
Organizer email notifications
As responses roll in, the organizer gets notified, so you know when enough of the company has weighed in to lock the time.
A real example
A 180-person company with offices in New York, London, and Singapore needs a quarterly all-hands. The chief of staff creates one poll for a two-week window and shares the link company-wide. Everyone marks their free hours in local time, and the heatmap shows 8:00 AM New York (1:00 PM London / 9:00 PM Singapore) reaches the most people, so Singapore joins from home but nobody is up at 3 AM.
Frequently asked questions
- Can Timespree handle a company-wide all-hands?
- Yes. There's no participant limit, so you can share one link with the entire organization. Everyone marks availability in their own time zone and the heatmap shows the single slot that reaches the most people across all offices.
- How do we pick a time when no slot works for everyone?
- The heatmap shades how many people are free at each time, so you can spot the least-bad global slot at a glance and see exactly which regions it stretches, then rotate the burden fairly next quarter.
- Does everyone need to sign up to respond?
- No. Employees open the link and mark their availability directly. Only the organizer might want an account to manage the poll and get notifications.
Find your time in under a minute
More scheduling use cases
Related reading
How to Schedule a Meeting Across Time Zones (Without the Math)
Manual time zone math fails because of DST shifts, the date line, and plain ambiguity. Here is how to find a fair time for a distributed group without anyone converting anything.
Group Availability Poll: 6 Free Tools With No Sign Up (2026)
A group availability poll is the fastest way to find a time that works for everyone without a 40-message chat thread. Here is how the two poll models differ, six genuinely free tools where respondents never need an account, and the habits that actually get people to respond.