The free availability poll for shift scheduling
Timespree is a free shift availability poll for managers building a rota. Instead of chasing texts, share one link, let each team member shade the hours they can work, and read the coverage straight off the grid before you assign shifts.
No account required to respond. Your poll link is ready in under a minute.
Cafe rota — next week
Aug 25-31 · shifts · 1 time zone
Mon
Jul 6
Tue
Jul 7
Wed
Jul 8
Thu
Jul 9
Fri
Jul 10
Why scheduling this is hard
Gathering everyone's availability by text and screenshot before every rota is a weekly scramble.
You only find the gap where nobody can cover Saturday night after you've already drafted the schedule.
Casual and part-time staff change their availability constantly, so last week's picture is already stale.
How the poll works
Create your poll
Pick the dates and time range you want to offer. Your shareable link is ready in under a minute.
Share one link
Send it wherever your group already talks. Nobody needs an account to respond, on any device.
Read the heatmap
Every response shades the grid. The darkest slot is your time. Done.
Why Timespree fits
Availability in one grid
Every team member shades the hours they can work, so coverage and gaps are visible at a glance before you assign a single shift.
No participant limits
A five-person cafe or a forty-person floor, one link collects everyone's availability with no cap and no per-seat cost.
Everyone responds from their phone
The mobile-first grid means staff shade their availability on their phone between shifts, no app to download.
Organizer email notifications
You get notified as availability comes in, so you know when everyone has responded and the rota is ready to build.
A real example
A cafe manager in Portland needs availability for next week's rota from nine baristas. She shares a Timespree link covering Monday through Sunday, opening hours only, and each barista shades the shifts they can work from their phone. The grid shows a thin spot on Saturday evening where only one person is free, so she sorts coverage before publishing instead of after.
Frequently asked questions
- How do I collect staff availability for a rota?
- Create a Timespree poll covering your opening hours for the week, share the one link with your team, and each person shades the shifts they can work. The grid shows your coverage and gaps at a glance, so you build the rota from real availability.
- Does every team member need an account?
- No. Staff open the link and shade their available hours right away, from any phone. Only you as the organizer might want an account to manage weekly polls and get notifications.
- Can I see where I'm short on coverage?
- Yes. The grid shades how many people can work each hour, so a light spot means thin coverage. You spot the Saturday-night gap before you publish, not after someone calls out.
Find your time in under a minute
More scheduling use cases
Related reading
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